Hosting a Baby Shower – Planning
Hosting a baby shower will require some thought and planning to make it successful. Here you will find some suggestions and tips to get you started.
Who should be hosting a baby shower?
Typically it is hosted by a mother, sister, aunt, close friend or other family member. Don’t step on the toes of the awaiting grandma to be!
Most often the mom or mom in law of the expectant mother are chomping at the bit to throw a shower. Discuss it with other family members and come to a clear decision as to who will be hosting and where, this way feelings won’t get hurt.
Once the person hosting and location are decided, planning can go from there.
In a work environment, it is perfectly acceptable to host a shower for your expectant co worker and just invite fellow co workers.
One person can host it or it can be done involving the whole group. This will help to spread out the work and expenses.
Planning is the key, everyone needs to be on the same page with food, decorations, date and time.
If you have a supportive boss , he/she may let you host the event at work. Perhaps after work or maybe for a few hours in the afternoon.
If that’s not possible then choose someone who is located centrally to the other workers to host it.
Get This Party Started!
The first thing you will need to do is make a list of people you are inviting.
A proper head count is needed in order to be able to prepare enough food and better plan the seating and activities.
Get a notepad or notebook and make a to do list. Take your list with you when you go out shopping as a reminder of things you will need to purchase.
Cross off things on the list as they are bought or when tasks are completed. It will help keep you organized and on track!
Suggestions for making your list:
- Guests – how many, list people that have responded
- Food – what types of food to make and what foods to avoid, for guests with allergies
- Beverages – make a list of beverages you will be serving i.e. coffee, tea, water, ice tea etc.
- Games – list what types of games and what supplies you need to play them with, i.e. pencils, paper, paper clips etc.
- Seating – estimate how many guests you will be able to seat. If you don’t have enough chairs for seating the invited guests you may have to borrow some folding chairs .
- Gifts – ask guests to bring gender appropriate gifts if you know the sex.
- Thank You – be sure to have your thank you cards bought. This way you can have the envelopes and pens set out and have guests address the envelopes with their name and address on them. Presto! The envelopes are addressed. Now all you need to do is insert the thank you cards and mail them out. This saves a lot of time searching for addresses when you are ready to do the thank you cards .
Invitations for Hosting a Baby Shower
Invitations are a must! With an invitation invited guests will have a reminder of when and where to attend.
Always request that your guests RSVP, this allows you to have an get an accurate count of guests.
Don’t forget to ask your guests if they have any food allergies.
Invitations don’t need to be costly. You can buy them in packages for a reasonable price at card shops or drug stores.
Dollar stores carry a good selection.
Printed invitations may seem old school to some of you! Instead, you can do up a text or email. Then forward it to all the guests that you will be inviting. Remember to ask them to RSVP!
Facebook users can create an “event” on Facebook. The event screen will give you space to put in all the details of the event as well as ta spot to add the place, date and time.
Next choose who to invite from your friends list and an invitation will automatically be sent to them.
Set up the event as ‘private’ and then only those invited will be able to see the post.
That step is very important. Not doing this will create a ‘public’ event and you could end up with hundreds of guests!
What to include on your invitations
Include all pertinent information:
- Place – include the address of where the shower will be held and supply directions to get there directions if necessary.
- Date & Time – Saturday or Sunday afternoons are a popular choice. Most people are free on weekends or they will make the time on a weekend to attend. Early afternoon is also best, it will give you time to serve your food, open gifts and play some games before guests start heading home.
- Add who the shower is for. Include the names of the mother and father. If you know the baby’s gender include that as well.
- Include if you want them to bring gifts, gift cards or no gifts. Wrapped or not wrapped gifts.
- Send your invitations out 3-4 weeks before the event. If you send them out too far ahead people tend to forget, too close to the event and people may have already made other plans
Creativity is contagious!
Hosting a baby shower can really get those creative juices flowing!
Scour the internet for ideas.
Decorations can be made at from cardstock doing freehand cutouts or by using stencils.
Make your decorations in pink, blue or neutral colors.
If you have a computer, printer and print program, use your imagination and make your own invitations.
Ready, Set, Go!
Now that you have a guest list and invitations the next step is party planning.
Make a decision as to what type of food you will be serving and think of some fun games.
Your shower should last about 3 hours. This will allow time for guest to eat, play a few games and be present for the gift opening.
It isn’t necessary to tackle the whole project on your own! Enlist the help of family and friends.
Get together with other family members or friends to get some ideas for the shower. Brainstorming always results in new, creative ideas.